Last week you explored various recruitment methods. For this discussion, you will be considering three candidates for the position of administrative assistant at your company. Prior to beginning work on this discussion, review the article What Are the Components of a Comprehensive Total Rewards & Motivation System? (Links to an external site.)Links to an external site. Then, complete the Compensation and Benefits (Links to an external site.)Links to an external site. In this activity, you will make a selection from three candidate profiles and determine the compensation and benefits that will be offered to each of them.

Address the following in the discussion forum after you have completed the activity:

• Briefly state which candidate you selected.
• List the five benefits you selected to be included in this employee’s total rewards package.
• For each benefit you selected, explain why you selected it and how you believe it will impact organizational effectiveness and the employee (considering aspects like company size, organizational culture, budget, the position itself, as well as the employee).

Your initial post must be a minimum of 300 words. Cite at least one scholarly source to support your response.

Overview

Each will be responsible drafting a privacy policy for a company. This company can be fictitious or based on an organization that currently exists. This project will have the following three components:

1. The Policy (also referred to below as the “Course Paper”). You will draft this as a team. It should be 5-10 pages. Each team member must participate in drafting the Course Paper and each team member must upload a copy to receive credit for the assignment. Details regarding the Course Paper are located below.

2. PowerPoint

3. Oral Presentation

Course Paper – Details

Executive Summary

This section of the Course Paper, which may be named whatever you like (e.g., “Executive Summary,Introduction,Preamble,” etc.), should be brief; certainly no more than a page. Here, your team will describe the nature of your business. You should explain what your firm does, who your customers are, and briefly mention any other key stakeholders in light of privacy concerns. This is also the place to list your team members. And, finally, in this section, you should explain to your audience—i.e., your company’s staff—why privacy is important in your business. Essentially, this is where you “sell” your audience on the fact that they must abide by your company’s privacy policies.

Policy Statements

Policy 1.1 Policy Statement Section Overview

This is where you organize and list each applicable privacy policy statement. These are the rules that govern your company’s actions, and those of your staff. You need to determine an organization schema. Look around online to find examples of a useful style. Or, you may choose to use your current workplace documentation as a go-by.

Policy 1.2 Policy Statements Contents

The contents of these policies should contain at least the following features:

· The policy, itself, such as “Reasonable Expectation of Privacy for Employees.”

· The laws, regulations, or standards that relate to the policy at issue.

· An example, when applicable, that helps your audience understand the policy.

· Directions on how to effect the policy. For example, if your company processes payments by credit or debit cards, and your policy is something like “Anyone who processes payments via payment cards must conform their actions to PCI DSS standards related to privacy.” then you may want to insert a link to those standards. Or, perhaps, incorporate examples as mentioned directly above.

This list is not exhaustive. Depending on the set of facts, you may need to include more.

Policy 1.3 Comprehensive Policy Statements

The Policy Statements must be a comprehensive body. Do not omit the discussion of laws that may apply to your business. This means that you must understand what your business does, and its privacy implications. Every company has employees, so employees’ privacy must be addressed. While it is debatable, I have discussed that any HRIS, or a company’s personnel records kept otherwise, has the propensity to contain medical information that we now know to refer to as “PHI.” Thus, you should have some policy that governs handling those data vis-à-vis privacy. Could your company be known as a “financial institution?” If so, you must discuss GLB Act privacy policies.

The point is that in five to ten pages you must tell your employees everything they need to know about maintaining appropriate privacy while conducting your business.

Policy 2.1 Scoring the Course Paper

The Course Paper is worth 100 points and makes up 20% over your overall grade. I will give up to ten points for the submission’s form and format. That includes its organization, page count and team size, and grammar and spelling. The form and format is important because if a policy document is disorganized, contains typographical errors, or is hard to read otherwise, employees will not respect or even use it as the guidance it is meant to be. Consider a numbering or another outline styled structure to identify policy clauses.

I will give up to ten additional points for the introductory section, and whether you included all of the required information.

I will give up to 80 points for the policy statements. Questions I will have in mind when reviewing your policy statements include: Did the team incorporate what we’ve learned about privacy? Can the document be read and understood by all levels of an organization? Are the policies concise, or vague and wordy?

Policy 3.1 Cautionary Tales From Prior Submissions

Here are some of the ways that students have lost points in prior years:

· Teams and pages. Do not submit as an individual; you must be part of a team. Do not exceed the page count. Only use Microsoft Word (.doc or .docx) or Adobe PDF format. Each team member must individually submit a copy of the team’s work. You cannot rely on one member’s submission. And, when two team members submit dissimilar work, it evinces a non-functioning team.

· This is not a website privacy policy document. While one of your company’s policies, assuming you have a website, should be that your websites must include the proper policy statements, this is not an assignment on writing a website policy statement. If you are submitting a “Terms of Use” or “Privacy Notice,” you are not following the requirement that your policies must govern your business. Website Privacy Statements are aimed at users of your website.

· Don’t skip the obvious. If you are an insurance company and fail to draft a policy that addresses HIPAA privacy, that’s a big omission. If children may access your website, you better include some acknowledgement of COPPA and CIPA’s privacy laws. See, Policy 1.3, above.

· Perfect the writing. Spelling errors, syntax and grammar issues, and other poor English writing artifacts all take away from the credibility of your policies. When your company does not care enough to write well, your employees will not care enough about privacy to help you avoid risks.

· This is a policy document. In some prior examples, valuable paper “real estate” was wasted on describing marketing plans, or a company’s history, or other immaterial data. The introductory section is important, but it is not the crux of this learning objective.

· Academic dishonesty. Plagiarism will not be tolerated.

There are other ways that students have lost points, so please consider the entire body of instructions and requirements. These, in my opinion, came up often enough, or were easy enough to avoid, to include for your benefit.