Please provide PESTEL ANALYSIS for the following case:

In 2012, Teuer Furniture—a privately owned, moderately sized chain of upscale home furnishing showrooms in the United States—had survived the economic recession and was growing. As the firm was now on secure financial ground, a number of long-term investors, including several of Teuer’s original non-management investors, asked to sell their shares. Up until this point, Teuer had distributed its excess cash flow in the form of dividends and had avoided repurchasing stock from its investors because of the difficulty of valuing a private firm. The firm had never repurchased shares from its investors. Teuer’s decision of whether to finance the investor buyout from cash generated by the business or to seek new equity investors was postponed until a valuation of the business could be obtained. To begin the valuation process, Teuer’s chief financial officer, Jennifer Jerabek, and her finance team were asked to assemble a set of forecasts upon which the valuation and stock price would be based.

Teuer Furniture was launched in 2003 to serve the demand for high-quality designer furniture sold in a high-touch environment outside of the major metropolitan areas. The firm opened its first showroom at the end of 2003 in Kansas City, Missouri, and had since grown to twenty-nine showrooms (see Exhibit 1). Teuer had concentrated on second-tier cities in terms of size in the Midwest and now had showrooms in Des Moines (Iowa), Columbia (Missouri), Kansas City (Missouri and Kansas), Lawrence (Kansas), and the outlying suburbs of St. Louis (Missouri). The current plan was to open an additional six showrooms over the next three years. As these showrooms would be in the same cities in which Teuer currently had showrooms, they would all be supplied from Teuer’s centrally located distribution center.

Teuer Furniture’s Market Niche

Teuer’s furniture lines ranged from French Country to Queen Anne. The firm sold furniture for all rooms in the home, from the bedroom to the dining room. Its seating offerings ranged from sofas and chairs appropriate for formal living areas to more casual furniture for family gathering spaces. Teuer’s target market was upper-income individuals who valued high-quality furnishings. The furniture was well-designed and well-made but not inexpensive. The firm’s target customers appreciated quality and were willing to pay for it with money but not time. Thus, providing a convenient and attentive shopping experience was essential to its strategy.

Teuer did not manufacture any of the furniture it sold. It had a network of domestic producers, mainly in the Southeast, who designed and manufactured furniture that was then sold under the Teuer brand name. Teuer offered fewer lines of furniture than some of its competitors, as it targeted only the upper-end market. Its customers, however, expected a wide variety of styles, sizes, and patterns. Thus, having a large selection of inventory in its showrooms or the distribution center (which was less than one day’s drive from any of the twenty-nine showrooms) was a significant selling point for its customers.

In addition to a large selection, Teuer placed great value on its sales associates. It had a rigorous selection process for hiring and ongoing training programs to provide its sales associates with the skills they needed to succeed. Teuer recruitment focused on finding outgoing individuals that enjoyed “helping a friend furnish their home”—the firm’s philosophy. Customers were encouraged not to buy until they were ready. “Please don’t feel any pressure to make a decision today. We trust you will be back when you are ready.” was the associates’ message to uncertain customers. As a result, a large fraction of sales after the first year were repeat customers or friends of past customers. Staff turnover was low, and compensation was appropriately generous. A well-paid and well- trained sales associate provided the low-key, high-personal-touch customer experience that Teuer aimed for.

A Limited Capital Investment Strategy

Teuer Furniture began as an experiment by Kim Smithson and Scott Casper. Both had been in the retail sector for a number of years, albeit in different roles. Casper worked as a consultant after business school. Since then he had moved between industry and consulting, but always with a focus on retail logistics. He spent a number of years at Heilig-Meyers, one of the largest furniture retailers in the United States in the mid-1990s.1 Through his work for Heilig-Meyers and other retail clients, he had come to appreciate the importance of understanding the supplier’s operational and financial constraints. Smithson started with Jennifer Convertibles after business school and worked in a number of management roles, becoming familiar with all aspects of the firm’s retail operations.

The two were looking for a new challenge and felt there was an opportunity to pool their respective areas of knowledge and create a new firm. Smithson felt there was an opportunity to create a shopping experience that would generate long-term customer loyalty, and this vision drove the firm’s strategy. Casper’s contacts in the industry allowed the firm to rapidly secure a set of suppliers who could help design and then manufacture the high-quality furniture Teuer needed in a timely manner.

The challenge they faced was limited capital, and this also drove their strategy. Because Smithson and Casper expected to spend heavily on hiring, training, and inventory, they looked for other methods of conserving capital. Their original showrooms were leased, which saved Teuer from having to raise capital to purchase the land and build the showrooms that it needed. Some of the early showrooms were modifications of existing retail space. After the first few years, Smithson and Casper had a better understanding of what kind of space fit with the firm’s philosophy. At this point, they arranged with their landlords to build showrooms to their specifications. The arrangement had been successful, and Teuer continued to lease all twenty-nine of its locations. This strategy not only freed up capital for other uses but also let the firm concentrate on its product selection and employee development. Because it was located in few geographic areas, potential landlords would approach Teuer with locations. Eliminating the need to scout for new locations saved time for senior management, especially during Teuer’s high growth period.2 Management only needed to evaluate the appropriateness of locations that were brought to them.

Although Teuer did not spend money on land and buildings, it did build out the interiors. The optimal layout of the showrooms was critical to producing high sales in each location. Figuring out the correct design took a few tries, and thus the design evolved through Teuer’s first few showrooms. The challenge was to create easy flow through the sizeable showrooms without making the customer feel like he or she was visiting a warehouse.3 The showroom inventory had to be sizable but not overwhelming. The other challenge was to help customers envision what the furniture would look like in their homes. Thus, the showrooms were designed as a set of “rooms” that had multiple entries and exits so a customer could wander from a bedroom to a family room to a dining room. Design kiosks, available in several places in the showrooms, allowed sales associates to pull up 3D pictures of a requested sofa, for example, in a different size or fabric pattern. Combining the ability to visualize the pattern or style that the customer was interested in with the ability to try out a version of the sofa in the showroom proved to be an effective method for producing a sale.

Although customers might take a long time to decide on a purchase, once a decision was made, they wanted to have the furniture in their homes quickly. As part of the high-touch customer service, delivery and setup were included in the purchase price of any items customers did not take with them. Having a central distribution center made rapid delivery possible in most cases, but it also meant that Teuer had to have an extensive inventory in its showrooms and the distribution center. At the end of 2012, Teuer’s inventory was about $33 million, which was approximately 48 percent of the next year’s estimated cost of goods sold (CGS) (see Exhibit 3 (income statement) and Exhibit 4 (balance sheet)). This meant that Teuer maintained inventory equal to about six months of its anticipated sales for the next year. This investment was costly in terms of the amount of capital it tied up ($33 million), but it was worth the investment because of the greater quantity of sales as well as the gross margins Teuer was able to generate as a result (58 percent in 2012).

Teuer was initially tempted to ask its suppliers to help finance its inventory by requiring them to provide very long payment terms. However, many of Teuer’s suppliers were reluctant, unable, or unwilling to provide longer terms. In addition, Teuer wanted to maintain goodwill with its suppliers for those cases in which Teuer ran unexpectedly low on a specific item. Suppliers could be in a position to decide whether to quickly ship an item or not. Thus, Teuer consistently paid its suppliers on the specified due date.4 This process was automated and thus required little additional attention by the office staff.

2 Teuer’s early years were also a period of rapid growth in the industry. The growth of aggregate furniture sales peaked in 2004 at an annual growth rate of 7.3 percent

3 The showrooms ranged from 12,800 to 23,300 square feet, with an average of about 18,000 square feet. The basic footprint of the showrooms was similar (after the first few showrooms), but due to variation in the plots of land and expected volume, there was some variation in size across locations. Originally, Teuer management thought the similar layouts would be valuable to customers, as the familiar surroundings would make them feel comfortable when they visited different Teuer showrooms. Later research found that customers usually shopped only at the showroom closest to their homes, so this proved to be only a minor advantage.

4 Suppliers billed Teuer after delivery, which took one to three weeks, depending on the supplier. Almost all of the suppliers expected payment sixty days after delivery. Teuer has approximately $11 million in accounts payable at the end of 2012, which is equal to 16 percent of the next year’s (2013’s) forecasted cost of goods sold. Although Teuer did not technically borrow from its employees or the TV, radio stations, or newspapers in which it advertised, neither did it pay these individuals and firms immediately. These bills were paid after two to three weeks, on average. Thus, Teuer forecasted its accrued expenses (such as wages, benefits, and advertising) as a percentage of expected selling, general, and administrative expense (SGA) and advertising expense.

Teuer’s Financial Performance

Early Expansion Years

The timing of Teuer’s launch was fortuitous. The economy had come out of a recession several years earlier and was growing nicely. Total sales in the furniture industry grew 5 percent per year from 2003 to 2006 (see Exhibit 2). As a newcomer to the market, Teuer’s sales grew much faster. Sales were always low on a square footage basis in the first year of a showroom location. It took time for customers to become aware of a new location and initially for Teuer to build its brand. Teuer’s low-pressure approach to selling also contributed to low sales initially. Management’s intuition proved correct, however, as sales grew rapidly once the showrooms were established. The sales of Teuer’s first showroom, which opened in 2003 in Kansas City, Missouri, grew 82 percent in 2005 and 39 percent in 2006. Through a combination of rapid organic growth and the opening of new showrooms, total firm sales grew from a little over $2 million in 2004 to $51.5 million by 2007.

Financial Crisis and Non-Durable Consumption

The past several years had not been good to the home furnishing industry. The recession of 2008 was the worst the United States had seen in more than two decades, and it hit consumer durables particularly hard. Although GDP fell only 2.2 percent in 2009, furniture sales fell more dramatically (see Exhibit 2). The growth rate of aggregate sales began falling in 2005, and growth turned negative in 2007 as the housing market peaked. Total furniture sales fell 13.4 percent in 2009, which brought total sales to $86.3 billion, or 24 percent below the 2006 peak of $113 billion (see Exhibit 2). Large home furnishings, like the purchase of homes and automobiles, were big- ticket purchases, were sometimes financed, and were purchases that consumers felt could be deferred. Thus, when economic times were tough—or worse, uncertain—customers postponed large furniture purchases.

The length of the recession and the anemic recovery from it had created enormous disruption in the industry. Since 2006, no fewer than six large home furnishing or appliance retailers had filed for bankruptcy or liquidated.5 Given the industry’s performance, Teuer did surprisingly well during the recession. Its sales never declined, although the growth rate of sales dropped dramatically from 93 percent in 2007 to 15 percent in 2009. Teuer’s ability to avoid a decline in sales was not because its showrooms and customers were unaffected by the recession—they were affected. Teuer’s sales continued to grow only because of the rapid rate at which it opened showrooms as the country went into the recession. Looking at showroom-level growth (sales growth for showrooms open at least a year), the drop in sales is apparent. (Showroom-level income statements are contained in Exhibit 5 and showroom-level balance sheets are contained in Exhibit 6.) For example, sales at Teuer’s original showroom in Kansas City peaked at $6.3 million in 2008 and then fell 13.2 percent

5 Some of the firms that had filed for bankruptcy and/or liquidated were: Venture Stores, Inc. (March 2007), Rowe Companies (October 2007), Jennifer Convertibles (July 2010), Gottschalks, Inc. (February 2011), RoomStore, Inc. (December 2011), and GuildMaster, Inc. (December 2012). Other firms were at risk. One analyst report noted that Furniture Brands International “could face the risk of bankruptcy or potential financial restructuring.” Bradley Thomas, Jason Campbell, and Bonanza Chalaban, “Furniture Brands International: Challenges Remain But Leading Indicators Improve,” KeyBanc Capital Markets, November 1, 2012. Furniture Brand International’s sales had continued to shrink, the firm had lost money for each of the last four years, and it had consumed more cash than expected in the third quarter of 2012.

to $5.5 million in 2009 before recovering slowly. Sales for this first showroom had not yet regained their 2008 level, but were expected to by 2014 (see Exhibit 5).

Like many in the consumer durables industry, Teuer did not see the recession coming. Because its business model had proven to be successful, Teuer took advantage of expansion opportunities and the unused capacity in its distribution center. It opened six showrooms in 2007, its highest number, just as the furniture market started to falter. It was planning on opening eight, but contract negotiations (fortunately) delayed two locations. An equal number of showrooms were planned for 2008, but most of those were shelved as it became apparent that further expansion was not wise in the economic climate at the time. Teuer only opened two showrooms in 2008 and just one in 2009. This was more than the firm would have preferred, but it was already committed in one case and wanted to secure prime locations in the other two. The rate of showroom expansions had dropped significantly. Teuer’s current plan is to open only six more showrooms over the next three years (see Exhibit 1).

Unlike other home furnishing retailers, Teuer’s profits did not drop in the recession. Teuer did not generate a profit until 2008 (at which point Teuer had twenty-one showrooms open).6 Because of the high start-up costs, the time it took for customers to become aware of the showrooms, and the fact that much of the firm’s investment was expensed, new showrooms were not immediately profitable.7 Because Teuer was rapidly opening showrooms in its early years, the losses from the larger number of new showrooms initially swamped the profits from the smaller number of more established locations. As with sales, the profitability of some showrooms dipped in the recession (see Exhibit 5), but total profits did not (see Exhibit 3).8 The positive profitability helped Teuer finance its continued expansion through the recession. Unlike many of its competitors, it was not beholden to the financial markets.

Recent Financial Performance

Despite the recent economic disruption of its industry, Teuer’s financial performance had been quite sound. Sales grew a healthy 11 percent in 2012 and were expected to continue growing, albeit at a declining rate as the showrooms matured and fewer new showrooms were opened. The firm’s gross profit margin had risen to 58 percent and its net profit margin had risen to 15 percent.9 The firm expected to finance its remaining six showrooms with funds generated from operations. It did not anticipate a need for external financing to finance its growth.

6 Due to prior years’ losses, Teuer did not start paying taxes until 2009 (see Exhibit 3).

7 As discussed above, Teuer did not invest large sums in land and buildings; it leased them. Its investment was in working capital, advertising, and employee training. Although the value of the advertising, employee training, and resulting consumer loyalty was captured over a number of years, these expenses were completely charged against earnings in the year in which they were spent. Firms that must expense their investment thus look less profitable in the early years.

8 The profits of the 2003 store dropped from $2,143,100 in 2007 to $1,753,800 in 2009.

9 The gross profit margin is calculated as [Sales – Cost of Goods Sold] / Sales. The net profit margin is after-tax profits over sales. The net profit margin includes the effects of corporate expenses (corporate level advertising, lease of the corporate offices and the distribution center, and corporate-level SGA).

Ownership and Financing

The initial investments in Teuer came from its two founders and a pool of private investors whom they recruited from the local area and their professional network. The initial round of capital they raised was less than $1 million, but as the business grew, the capital they were required to raise each year grew as well. Teuer raised equity capital from current shareholders on a pro rata basis.10 Teuer continued to raise capital for the first several years, including a $5.7 million equity infusion in 2008 (see Exhibit 7). Fortunately, this was the last time the firm had needed to raise capital, as it has been able to finance its growth internally ever since. The number of shareholders had grown from the original 3 to 187 by the end of 2012.11 The number of shareholders rose due to some shareholders selling their shares to new investors through private transactions and as a result of estate planning, as some shareholders had passed shares along to their children. The firm’s cash flow in excess of its investment needs had been returned to the shareholders each year in the form of dividends.

Valuation Challenge: Financial Forecasting

Forecasting Sales Revenue

Although most of the investors were familiar with the business, Jennifer Jerabek and the finance team needed to assemble a set of forecasts upon which the valuation would be based. The first step was to forecast future income starting with sales revenue. The simplest way to forecast Teuer’s sales revenue would be to look at past sales growth and project this forward. Teuer’s sales growth had declined from triple-digit numbers in its early years to 11 percent in 2012 (see Exhibit 3). Although projecting historic growth rates is common, there were two problems in this case.

The first issue was the effect of showroom openings and maturation. Teuer’s sales growth was a combination of organic growth from the operation of current showrooms and from the opening of new showrooms. The rate of sales growth for each showroom declined as customers became aware of the location (the source of early rapid growth), but this is not apparent in the aggregate data because of the additional sales coming from showroom openings each year. As the rate of openings had differed across the years, the growth in total sales had been affected. A simple solution would be to examine the historic growth of Teuer’s existing showrooms as a function of how long they had been open (the cohort age). This brought Jerabek to her second problem with using historic data: the economy. The recession and subsequent (anemic) recovery meant a simple projection of past showroom levels was not meaningful. Both the number of showrooms opened and their initial success depended upon the economy. Showrooms that opened in 2009 faced much greater headwinds than those opened in 2004. This was why Teuer’s sales growth dropped from 54 percent in 2008 to 15 percent in 2009 before rising back to 23 percent in 2010. The effect of the economy also complicated examining sales growth by cohort (the year in which a showroom was opened). To address these two concerns, Jerabek decided to examine historic sales growth on a cohort basis while adjusting sales growth for growth in total furniture sales in the same year. The data is

10 Thus, when Teuer raised $5,747,115 in 2008, an investor who owned 1 percent of the equity contributed $57,471.15, or 1 percent of $5,747,115.

11 As of the end of 2012, there were 9,945,000 shares outstanding.

presented in Exhibit 8, Panel A.12 Once adjusted sales growth was calculated for each cohort and

year, the pattern of declining sales growth was apparent. Average adjusted sales growth declined

from 70.2 percent the first year a showroom was open to 1.5 percent the sixth year a showroom

was open.13 The average adjusted sales growth figures, along with the projected aggregate growth

of sales (see Exhibit 2), were then used to forecast sales for each cohort through 2018 (see Exhibit 5).14

The final step was to forecast the initial sales of the three showrooms that had opened in 2012 and the six that were expected to open in the next three years. Teuer had an internal model for estimating sales per square foot that depended upon the location of the store, traffic patterns, and local economic conditions (e.g., mean income) that had been developed over the last decade. Based on the firm’s model, the forecasts for sales per square foot were 110.0, 113.2, 116.6, and 119.9 for showrooms opened in 2012, 2013, 2014, and 2015, respectively.

Forecasting Costs

To forecast net income, the finance team first forecast each cost line in the income statement. As with sales growth, the finance team calculated the ratio of costs to sales (CGS, SGA, and advertising).15 When these cost to sales ratios were examined by cohort (as was done with sales), it was apparent that costs fell relative to sales as the showrooms matured, but at different rates. For example, the CGS/sales ratio dropped from 71 percent the first year a showroom was open to 40 percent by the fourth year. A similar pattern was seen for both SGA and advertising, but the effect was less dramatic. SGA (excluding advertising and depreciation) dropped from 19.3 percent of sales the first year a showroom was open to 13.6 percent by the fourth year. Advertising at the showroom level dropped from 10.6 percent to 7.2 percent of sales.16 The showrooms became more efficient as the staff became more experienced and the showroom’s manager developed a better understanding of the exact product mix that appealed to his local customer base. The showrooms advertised more heavily the first year to introduce the new showroom to potential customers. After the fourth year, it was still necessary to advertise but the expenditures declined relative to the larger sales amount.

The final showroom-level expenses were for facilities. Teuer signed a standard six-year lease with landlords. The lease rate was fixed for six years. Historically, the firm had renewed all of its leases and this was expected to continue. The lease rate usually increased when the leases were renegotiated. Depending upon the real estate market, the increase had been greater than or less than

12 For each cohort and each year, sales growth was calculated as the ratio of this year’s sales to last year’s sales. This ratio was then divided by one plus the growth rate of total furniture sales in the same year (from Exhibit 2). As an illustration, the showroom that was opened in 2003 had sales grow from $2,057,000 in 2004 to $3,754,000 in 2005, an increase of 82.5 percent. Total furniture sales grew by 5.17 percent between 2004 and 2005. Thus, the excess growth in sales is calculated as 73.6 percent [(3,754,000 / 2,057,000) / (1 + 0.0517) – 1].

13 Because the finance team had few observations on showrooms open more than six years and the numbers did not seem to vary dramatically, an average adjusted sales growth was calculated for all years beyond the sixth (see Exhibit 8).

14 For example, the two showrooms that opened in 2011 had first-year sales of $3,353,700 (2012). Because total furniture sales were projected to grow by 3 percent in 2013, projected sales for these two showrooms were $5,879,237 [3,353,700 * (1 + 0.702) * (1 + 0.030)].

15 Because the time pattern of advertising and depreciation was different than the other elements of SGA, Teuer broke these two components out separately when reporting costs at the store level. This also increased the accuracy of its cost forecasts.

16 After four years, these cost to sales ratios appeared to have stabilized. Thus, when forecasting CGS, SGA (excluding advertising and depreciation), and advertising after the third year, the average ratio for the fourth year and beyond was used.

the inflation rate over the prior six years of the lease. Because the finance staff did not feel that they could forecast the condition of the real estate market, they forecasted lease rates as rising by 2 percent per year when the leases were renegotiated. The lease rate for the 2012 showrooms had already been negotiated at approximately $20.45/square foot and negotiations for the 2013 leases are nearing completion.17 The lease rate for the 2013 showrooms is expected to be $20.88/square foot. After that lease rates are forecast to rise by 2 percent per year ($21.30/square foot for the 2014 showrooms and $21.72/square foot for the 2015 showrooms) (see Exhibit 5).

In addition to expenses incurred at the individual showrooms, Teuer had a number of corporate- level expenses, including the corporate-level advertising and SGA as well as expenses for Teuer’s distribution center and corporate offices. Each showroom had a budget for local advertising (mainly print and radio advertising). Corporate was responsible for expenditures on TV advertising and for the design and production of all campaigns. Corporate expenses had been larger in Teuer’s early years (9 percent of sales) but had stabilized at 5 percent of sales in recent years, and this rate was expected to continue.

Forecasting Investment: Showroom Improvements and Working Capital

Teuer’s strategy of leasing its showrooms (building and land) meant that it did not need to finance these expenditures. Teuer’s greatest capital investment was in working capital. For a retail chain, especially one focused on always having what the customer desired, large investments in inventory and accounts receivable (AR) were deemed a valuable investment. Jerabek’s method for forecasting net working capital was standard. AR was forecast as a function of sales. As with the cost numbers, the finance team looked for patterns in the data by first calculating historic ratios for each cohort of showrooms. The ratio of AR to sales did not change over time for a cohort and was close to the contractual terms of fourteen weeks that Teuer gave customers to pay (see Exhibit 9). Both inventory and accounts payable were forecast as a function of the next year’s CGS, and because no discernible pattern was seen in the data, an average of each cohort’s year was taken (see Exhibit 9). Teuer carried a large inventory of almost six months of the next year’s sales. As discussed above, the firm paid its suppliers on time, which was an average of sixty days.18

Teuer’s only capital expenditure was the cost of building out the interiors of each showroom. These expenditures were calculated per square foot for each cohort. The cost of constructing the interiors had risen dramatically, as the construction industry had boomed and local construction firms were running at full capacity. Construction of Teuer’s interiors had risen from $20.80/square foot in 2003 to $30.60/square foot in 2007 before falling back to $26.40/square foot in 2012.19 Based on the assumption that the construction industry had right-sized itself, the finance team assumed that the cost of building out the interiors would stay constant in real terms at $26.40/square foot. The construction costs were expected to rise at the rate of inflation (see Exhibit 9). The cost

17 The total lease payment on the three showrooms would thus be $1,000,000 [20.45 = 1,000,000 / (3 * 16,300)].

18 Because inventory, accounts payable, and CGS all depend upon the price paid for merchandise, inventory and accounts payable can be forecast as a function of next year’s CGS. For example, if Teuer purchases a sofa for $1,000, inventory and accounts payable increase by $1,000. When the suppliers are paid, accounts payable and cash both decrease by $1,000. In the future, when the sofa is sold, inventory will be reduced by $1,000 and CGS will be increased by $1,000. Accrued expenses, which are payments to other suppliers, are forecast as a function of the next year’s advertising and SGA (excluding advertising and depreciation). This is another reason why depreciation was broken out separately from SGA. On average, Teuer paid its other suppliers, especially its sales associates and showroom managers, much faster than it paid its furniture suppliers (see Exhibit 9).

19 The real cost had risen from $25.90/square foot in 2003 to $33.50/square foot in 2007 in 2012 dollars (see Exhibit 9).

of building out the interiors was depreciated straight-line over five years as specified by the tax code.

The showrooms’ layouts needed to be “refreshed” periodically. This was more than standard maintenance. From her prior experience, Kim Smithson had learned that if this decision was left to the showroom managers, the expenditures would be made every three to four years, and the effect on sales was not justified by the expense. If the decision was left to the finance staff, it would always be postponed until next year “when the firm could better afford the expenditure.” As a result, she had implemented a policy that the expenditures be scheduled every eight years. Only the first four showrooms had gone through this process by 2012 (the 2003 and 2004 cohorts). These expenditures provided the basis for estimating future expenditures on refreshing the showrooms.20

Valuation of Teuer Furniture

Once the details of the financial forecasting model were constructed, the last step was to build the pro forma income statement and balance sheet for Teuer (see Exhibit 10 for a summary of the main forecasting parameters). These would be the basis of the discounted cash flow valuation of Teuer. Based on the forecasted numbers, it was decided that a six-year forecasting period would be used, so Jerabek’s team needed to forecast the cash flow generated by Teuer from 2013 to 2018. The team was unable to predict the dynamics of the home furnishing in

 
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The importance of Information Governance is being realized across all industries.

While some aspects of Information Governance are common to all industries, information governance cannot be applied in a “cookie-cutter” fashion. That is, there are certain characteristics or aspects of Information Governance that are unique to a given industry or discipline. And even within the same industry, a good information governance program must be tailored to fit each organization’s unique needs. The health care industry is no different.

It is undergoing comprehensive transformational change. Consequently, health care professionals are faced with new regulations and requirements that make effective information governance essential. Quick access to complete, comprehensive and accurate information is essential to the goal of healthcare services, for today and tomorrow. Healthcare providers are faced with the reality that information is a critical asset that must be managed in a way that optimizes safe, cost-effective and high quality care to the patient, while at the same time meeting the provider’s administrative and financial needs, reducing risk, and increasing availability for business needs such as analytics and for use on the health information exchange. Of course, the health care provider must do all of this while at the same time insuring that it is operating ethically, will be able to quickly and completely respond to e-discovery requests and holds, and that it is operating within the confines of both federal and state laws in all regards.

Information Governance initiates in the health care industry have been studied for more than a decade by a number of organizations and associations. A few of these organizations that have become industry leaders in advancing Information Governance in the healthcare industry in the United States over the past decade. Assume you are not a doctor and that you do not have “medical training” per se. Rather, you have a Masters’ Degree in Business Administration. In addition, you have a degree in Information Management. By coincidence, upon receiving your MBA you applied for and received a job in the records department at your local hospital. Over the years, you have advanced through the ranks, and have worked in various departments including finance, records management, billing, accounting, marketing, and IT.

Your employer, “CITY GENERAL HOSPITAL”, has no “formal” information governance program, although it has been dabbling with the idea of company-wide information governance. You have just been named Chief Financial Officer at your organization. You have agreed to chair the information governance committee that will be responsible for designing and implementing a “formal” information governance program for the organization. You have put together an Information Governance Committee (or “TEAM”) consists of representatives from health information management, (HIM), human resources, staff from the business office, accounting, risk management, legal, finance, IT, quality and compliance areas, as well as representatives from clinical areas including nursing staff as well as physicians, radiology and other diagnostic testing. Your team has had only one organizational meeting.

At that initial meeting, the team was asked to do two things. One was to identify what each team member perceives as worthy goals of the information governance program, and secondly, to identify areas that are in immediate need of improvement, from their own background and perspective. They team returned the following: The goal of the information governance program should include but not be limited to the following:

1. Developing processes to ensure better coordination of care throughout the entire organization;

2. Maintain a competitive advantage in the geographical regions served;

3. Ensuring that the organization is analytics-driven; 4. Improved performance and outcomes;

5. Becoming nimble enough to respond quickly and accurately to information requests related to patient care and diagnosis, legal holds, e-discovery and litigation, and for accountability and auditing;

6. Develop a viable retention and destruction schedule for active and inactive patient information;

7. Improve security and protect sensitive data while at the same time allowing necessary access to eliminate impediments for staff that make it difficult to accomplish their job duties; and,

8. Increase the accuracy of information related to outcomes, and financial leadership to ensure the organization will meet or exceed its financial goals. At its initial meeting, your newly formed Information Governance Committee, after some brainstorming and collaboration produced the following list, which is by no means complete, but which was identified by your team members as “high” on their list of problems facing the organization which the team members believed could be resolved and/or minimized through effective information governance:

1. A number of serious errors that adversely affect patient safely resulted from inadequate user training on how to use the system, as well as laziness of staff in documenting and charting; 2. Inability to capture information necessary for required reporting from the electronic health records (HER);

3. Inaccurate and incomplete release of information for litigation and business purposes that had resulted from poor systems integration and improper data retention policies;

4. Issues associated with a high rate of patient matching errors in master patient database;

5. Need for updating access controls that ensured appropriate security levels for those caring for patients and those having access to patient records for purposes of billing, diagnostics, and reporting, and; 6. Need for better security of protected health information in order to comply with stricter regulatory requirements

Abstract

Record inventory is essential part of any hospital. For the successful functioning of the Hospitals, health records are to be updated continuously. Major updates of the inventory include basic data collection and previous health records of the patients.  Record inventory are both paper based and computer based to satisfy the hospital requirements.  It also serves as a foundation to ensure safe and effective service to the clients and used in developing the plan for managing budgets, maintenance and finance related to hiring the technical staff.  The inventory may also be used to support assessment within the general hospital and to record the receipts, patient records and finances related to assets. Risk analysis and disaster planning is also supported by record inventory. This research mainly depends on three specific departments which are interconnected. 

Records Inventory at City General Hospital

Introduction

This report entails a description of the record inventory that was done at City General hospital. It has various sections that include record inventory, records inventory survey form, who to receive the survey developed, rationale for the questions that were included in the Survey, initial set of interview questions and record retention schedule. It focuses on three departments that include pharmacy, outpatient and general accounts. Information Governance (IG) is a strategic approach to maximizing the value while mitigating the risks associated with creating, using, and sharing enterprise information. It recognizes that information is an organizational asset and as such requires high level coordination and oversight to assure accountability, integrity, appropriate preservation, and protection of enterprise information. The aim of IG is to break down silos and avoid fragmentation in the management of information so that it is trustworthy and that so that organizations experience a real return on the investments they make in the people, processes, and technology used to manage information. Information is an essential resource in any business or organization, without which operations and running the business is not possible. Accordingly, investments are made in people, process, and technology to assure that information can support the business or enterprise. Because of the significant investments associated with creating, using, protecting and sharing information, information should be viewed as a type of organizational asset, not unlike the buildings, equipment and financial resources necessary to run the business.

Record Inventory

The departments that will be considered for the records inventory will be pharmacy, outpatient department and general accounting department. The three departments play a key role in this organization as outpatient department retains data of every patient that has used the hospital facilities. Pharmacy department retains data of medications given to the individual patients prescribe by the physicians. The general account department maintains the record of patient activities and their financial records related to patient. Since this three departments acts as a pillars for City General Hospital. Below is a table that shows the record types, responsible department and the events that caused the creation of the record type.

Pharmacy Department

Pharmacists are required to keep records of the prescriptions for all the prescriptions dispensed and the prescriptions medicines that are supplied. It must have information such as the prescription reference number, amount that is dispensed, date of dispensing as well as the name and the address of the pharmacy. These record types have events that lead to the creation of the record types as indicated in the table below.

Table 1: Record types for Pharmacy Department

Record Types

Responsible Department

Events

Prescription reference Number

Pharmacy Procurement

To enable easy trace of the drugs in a pharmacy.

Amount Dispensed

Pharmacy Department

To enable easy accountability of the amount of drugs those are sold.

Date of dispensing

Pharmacy Department

To determine the exact dates that the drugs in the pharmacy were sold.

Name and Address of the Pharmacy

Pharmacy Department

To enable easier identification of the place where the drugs were purchased.

Outpatient Treatment Department/ Treatment Records Department

Outpatient department is the sections of the hospital that is designed for the treatment of the patients who does not stay in the hospital. The patients get treatment and go home without admission. The record types that are present in the outpatient department include: demographics that contain the age of the patient, place of resident, names, marital status. It also has the vital signs, diagnosis, medication, treatment plans, progress notes, radiology images and laboratory test results. The table below shows the record types, the responsible departments as well as the events that triggered the record types.

Table 2: Record types Treatment Records Department

Record Types

Responsible Department

Events

Demographics

Pharmacy Procurement

To be able to trace the patient and know about the background of the patient.

Vital Signs

Treatment Records department

To know what possible disease the patient could be suffering from.

Diagnosis

Treatment Records Department

Need to know what the patient was diagnosed of.

Medication

Treatment Records Department

Need to know how the patient was treated.

Treatment Plans

Treatment Records Department

Need to know the plan that is there for treating the patients.

Progress notes

Treatment Records Department

Need to know how the patient is progressing.

Radiology images

Radiology Department

Need to examine the images of the patients’ organs for treatment.

Laboratory and Test Results

Laboratory Department

Test and have the history of the tested diseases.

General Accounting Department

Accounting records are any type of information that relates to the financial performance of the company. In the City General hospital, the record types which are available in the general accounts department included general ledger, general journal, cash book records as well as the banking records. The table below illustrates the record types in the general accounting department, the responsible departments as well as the events that triggered the creation of such record types.

Table 3: Record types for General Accounts Department

Record Types

Responsible Department

Events

General Journal

General Accounts Department.

This was created to sort, store an summarize the transactions of a company

General Ledgers

General Accounts Department.

This was created to record the transactions that was relating to adjustment entries, opening stock and the accounting errors.

Cash Book Records

General Accounts Department

The need to know the receipts as well as the payments made in the hospital.

Banking Records

General Accounts Department

To enable trace the bank and credit cards statements, deposit books and bank reconciliations.

Table 3

Record Inventory Survey Form

The departments that were used in the Survey and the interview included: pharmacy department, outpatient department and general accounting department. It has the sections for the department that was mostly accessing the records, the place where the records can be accessed physically (MTAS, 2019).

The system where the records were created and date of creation of the system date last changed (Planning a Health Record Department, 2012). It also indicates whether the record is vital and whether there are duplicate or any other forms of the records.

Pharmacy Department

In the pharmacy department, the department that was able to access the record types was general accounts department and the records department. CRM was used to create the records. The records still can be got physically in the pharmacy. The CRM was first created and installed with the record types for pharmacy on 1.2.2000. It was last changed on 15.12.2108. The records are very vital. Other forms of records are also available.

Table 4: Pharmacy Inventory Survey Form

Record Types

Department Accessing the record

What applications create the record

Where the record is Accessed Physically

Date created

Last changed

Whether it is a vital record

Any forms of record?

Prescription reference Number

General Accounts Department

Customer Relationship Management ( CRM)

Pharmacy

1.2.2000

15.12.2018

Yes

Yes

Amount Dispensed

General Accounts Department

CRM

Pharmacy

1.2.2000

15.12.2018

Yes

Yes

Date of dispensing

General Accounts Department

CRM

Pharmacy

1.2.2000

15.12.2018

Yes

Yes

Name and Address of the Pharmacy

Records Department

CRM

Pharmacy

1.2.2000

15.12.2018

Yes

Yes

Table 4

Outpatient Treatment Department

In the outpatient department, the records that are there can be accessed by the information technology department. The Customer Relationship Management (CRM) was used to create the records. The records can as well be accessed physically at the outpatient department. The CRM was first created and installed with the record types for pharmacy on 2.3.2000. It was last changed on 28.12.2108. The records are very vital. Other forms of records are also available

Table 5: Outpatient treatment Inventory Survey Form                   

Record Types

Department Accessing the record

What applications create the record

Where the record is Accessed Physically

Date created

Last changed

Whether it is a vital record

Are there any forms of record?

Demographics

All departments

Customer Relationship Management ( CRM)

Outpatient treatment Department

2.3.2000

28.12.2018

Yes

Yes

Vital signs

Information technology

CRM

Outpatient treatment Department

2.3.2000

28.12.2018

Yes

Yes

Diagnosis

Information technology

CRM

Outpatient treatment Department

2.3.2000

28.12.2018

Yes

Yes

Medication

Information technology

CRM

Outpatient treatment Department

2.3.2000

28.12.2018

Yes

Yes

Treatment plans

Information technology

CRM

Outpatient treatment Department

2.3.2000

28.12.2018

Yes

Yes

General Accounting Department

 The General accounting inventory survey form is specific to the IT department to store different types of records like Journal, Ledger, Cashbook and Banking Records. This department mainly interacts with patient financials related to patient treatment cost analysis and invoicing. This department has a good track record in using the Customer Relationship Management (CRM) tool to maintain and update the data of their customers. CRM applications was first installed on 1.3.2000 and last modified on 5.1.2019. The table below shows the general accounts department. The records are very vital and other forms of the records are available.

Table 6: General Accounts Inventory Survey Form

Record Types

Department Accessing the record

What applications create the record

Where the record is Accessed Physically

Date created

Last changed

Whether it is a vital record

Are there any forms of record?

General Journal

Information Technology

Customer Relationship Management ( CRM)

General Accounts Department

1.3.2000

5.1.2019

Yes

Yes

General Ledger

Information Technology

CRM

General Accounts Department

1.3.2000

5.1.2019

Yes

Yes

Cash Book Records

Information Technology

CRM

General Accounts Department

1.3.2000

5.1.2019

Yes

Yes

Banking Records

Information Technology

CRM

General Accounts Department

1.3.2000

5.2.2019

Yes

Yes

Table 6

Who to receive the survey developed

The head of the Information Management at City General hospital will receive the survey that was developed and will dispatch the survey forms to pharmacy, outpatient and general accounts departmental heads.  He would be responsible for compiling the reports on the surveys. The surveys are majorly developed to collect and disseminate accurate, representative data that can explain the health conditions in the hospitals.

Rationale for the questions that were included in the survey

The survey had various questions that were from the three departments. They were included on the basis of the record types that are available in the various departments at the City General hospital. The questions were considered to be relevant as they will be useful in monitoring the performance of the various departments.

The questions that were selected were based on the gap that is available in the various departments of the hospitals so that a possible solution can be sought to solve the problems that might occur.

Initial set of interview questions

The set of the interview questions that are developed to follow the survey questions included the following:

Outpatient Department Interview Questions

·      Do the nurses treat with courtesy and respect?

·      Do the nurses listen carefully? 

·      Do the nurses explain things in an understandable way?

·      Do the doctors treat with courtesy?

·      Do the Doctors listen carefully? 

·      Do the doctors explain things in an understandable way 

·      Is the outpatient department clean?

·      Are the bathrooms and latrines clean?

·      Is there enough time to discuss the medical problem with the doctor or nurse? 

Pharmacy Department Interview Questions

·      Do the pharmacists read well the prescriptions?

·      Do the pharmacists give patients correct drugs?

·      Is the pharmacy clean at all times?

·      How long does each pharmacist serve each patient?

·      Does the pharmacy stock all types of drugs?

General Accounts Interview Questions

·      Does the account department bank all the cash they receive from the patients?

·      Does the book of account at the department balance?

·      How does the patients’ pay their money?

·      Who much does the hospital receive per day?

Record Retention Schedule

This is a document that provides a mandatory instruction for the disposition of records that involves the transfer of records and that are permanent as well as disposal of temporary records. When the hospital no longer needs the records, the data should be removed (Achampong, 2012).

Records retention is the continued storage of the data of an organization for the purposes of compliance as well as for the business purposes. It has the policies that describe well which data should be archived and the duration in which it should be kept. The table describes the length of the time the data will be retained as an active record, the reason for the disposal of the data as well as the final disposition. The length of time the records retained in three different selected departments are listed as minimum seven to ten years, because the patient may have had done the entire body checkup and physician has noticed a minor disease which can affect the patient majorly after few years. Therefore surgeon or physician needs to have the past several years of patient health and medication history to understand and start the treatment. For this reason, there should be a proper data retention and governance policies in place.

Table 7: Records retention schedule table

Records

Length of time they will be retained as an active record

Reason for disposal

Final Disposition

Pharmacy Records

10 years

Legal and Fiscal

Archival

Outpatient Records

7 years

Legal, Historical and Fiscal

Archival

General Accounts Records

10 years

Legal, Historical and Fiscal

Destruction

Table 7

Legal Requirements and Compliance Considerations

The hospitals have been advised by lawyers to maintain the legal records permanently since these records are important in cases of litigation as well as the government investigation. The records retention schedule should be well developed in a systematic manner; the schedule must cover all the records that include all the reproductions (Akyut & Jürgen, 2008). The hospitals have to comply with the policies that are in place that related to the duration in which every data should be retained in the hospital as active record and to dispose the data when it is required to do so.

Recently, Health Insurance Portability and Accountability Act (HIPAA) have given various guidelines to ensure protected health information (PHI) is secured and private. This regulation helps to protect the data of the customer which is store in the computer to take necessary installations of firewalls and anti-virus software, take a constant backup of all present records in various departments to make sure the active compliance is met abiding the laws requirements (Jim, 2016).

Conclusion

In any hospital, any simple ignorance is the choice of life or death for their patients. With  high pressure for perfect operations, an Record Inventory is essential. A record inventory provides access to  critical information which is important resource in hospitals. The need is important in an industry where operations are complex and record values change frequently. So, Record Inventory in General Hospitals is important is scalable to best fit the needs.

References

Achampong, E.K. (2012). Electronic Health Record System: A Survey in Ghanaian Hospitals. Hospital Pharmacy Management, 4(1). (pp. 1-4). Retrieved from http://dx.doi.org/10.4172/scientificreports.164

Aykut, M.U., & Jürgen, S. (2008). Value of electronic patient record: An Analysis of the Literature. Journal of Biomedical Informatics, 41(4), (pp. 675-678). Retrieved from https://doi.org/10.1016/j.jbi.2008.02.001

Jim, G. (2016). Hospital Security: Structure of HIPAA Compliance. Victory Security. Retrieved from https:// M. (2015). The Importance of Health Record. Scientific Research Publishing, 7 (5). (pp. 617-627). Retrieved from http://dx.doi.org/10.4236/health.2015.75073

Planning a Health Record Department. (2012). Education Module for Health Record Practice.  Retrieved from https://ifhima.files.wordpress.com/2014/08/module-8-planning-a-health-record-dept.pdf.

Record Inventory Worksheet, MTAS. (2019). Institute for Public Service, Knoxville, TN. Retrieved from https:// to work on Phase 3 

INSTRUCTIONS FOR PHASE III

During residency weekend your team worked on an outline for an overall Information Governance

Plan/Program for the hospital. It is your task to now add the “content” to the outline for the Information Governance Plan/Program. That is you are to prepare an Information Governance Policy/Program for CITY GENERAL HOSPITAL. All IG policies or programs are somewhat different and unique to the industry and to the organization. There are a number of sample Information Governance Policy/Program templates and samples on the internet. Attached to the end of this document is a sample Information Governance Policy template that was copied verbatim from the website https://

Please feel free to browse the internet to get a flavor for what an actual IG Policy/Program might look like. If you desire, use the template attached to the end of this document as an outline for how you might choose to format your IG Policy/Program for CITY GENERAL HOSPITAL and what you might want to include in your IG policy/program. Alternatively, you may use the outline for the IG Plan that your team developed during residency weekend. You may also use the work the group performed during residence weekend as a “starting point” for developing your own IG plan, if you liked portions of what the group did but believe it still needs work.

It is certainly not a requirement that you use the attached sample as a guideline for formatting your own, or that you use anything that your team prepared during residency weekend. It makes no difference how you arrived at the final format for the IG Plan that you submit as long as you give credit to all source(s), if any, that you looked to in formulating your IG Plan or any portion of your plan.

You may determine that you have developed on your own something superior to the outline herein below, the outline developed by your team during residency weekend, and anything you have found as part of your research. If that is the case, then use your own model! The sample at the

end of this document is merely attached for your convenience as one example of what might be contained in your IG policy/program, and in what format. Do as much research from all sources you have access to or can locate to determine how you want to format your own IG Policy/program, and the types of things you will include. If you decide to use the attached sample, or the outline created by your group during residency weekend, still you are required to customize them to meet the distinct characteristics and needs of CITY GENERAL HOSPITAL and to add the detail required. Please know, this assignment DOES NOT consist of submitting an outline as you did during residency weekend. This assignment is to submit “THE” Information Governance Plan for CITY GENERAL HOSPITAL.

Please do not misconstrue the sample/example format attached hereto or the outline that your team developed during residency weekend. Both are merely outlines. They are skeletons that contain only headings for the types of things you will discuss as part of your IG Plan. In this assignment, you must include actual content or provide instruction for each section listed, and include your own additional subsections where appropriate. For example, you will see on one portion of the attached example the following:

Roles and Responsibilities

The first major section of most frameworks clearly define key roles and their responsibilities, including:

Information Governance Committee Information Governance Team Information Risk Management Information Asset Management Records Manager

Line-of-Business Managers Employees

“Roles and Responsibilities” is merely a category or heading for one portion of the IG policy/program. The sentence that reads, “The first major section of most frameworks clearly define key roles and their responsibilities including:” is nothing more than an instruction from me to you describing the section. Then the 7 lines that follow is just an example of the key players for this particular example. In your IG Plan that you submit to me, if you have a section that looks like this, then you must also include a description of the roles and responsibilities for each entity/position described herein above. You will not include in your IG policy/program that you turn in to me the descriptions of what each category is used for, which is what I gave to you through what was intended to be nothing more than a “tip” to you on what to put in that section.

Please remember that I said I want you to use sentence form. Please don’t just give me listings like that which is included in the outline for Roles and Responsibility example abov

 
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Initial Post: Anaya “Mental Illness on Television,” reflects that while media is doing better about providing characters who have physical disabilities, those with mental illness don’t fare as well. The media seems to exploit those with mental illnesses as being the motive for crimes against themselves and others. Read the various drafts in our Bedford Reader (pp. 53-60). In what way do you see her changing her essay by revising the drafts until that final one?

Replies to Classmates: How does her focus improve in the drafts? What can you learn about revising your own work from this?

AN ESSAY-IN-PROGRESS In the following pages, you have a chance to follow Rosie Anaya as she develops an essay through journal writing and several drafts. She began the writing process early, while reading and annotating Nancy Mairs’s “Disability” (p. 12). Inspired by Mairs’s argument, Anaya writes about another group that has been “effaced” by the media. Discovering Ideas and Drafting Journal Notes on Reading Haven’t the media gotten better about showing people with disabilities since Mairs wrote this essay? Lots of TV shows have characters who just happen to use wheelchairs. But I see why she has a problem: I would be bothered, too, if I didn’t see people like me represented. I would feel left out, probably hurt, maybe angry. Mairs is doing more: Invisibility is a problem for healthy people too — anybody could become disabled and wouldn’t know that people with disabilities live full, normal lives. Interesting that she mentions emotions so many times: The references to feelings and psychology raise a question about people with mental disabilities, like depression or schizophrenia. How are they represented by the media? Definitely not as regular people: Stories in the news about emotionally disturbed people who go over the edge and hurt or even kill people. And Criminal Minds etc. always using some kind of psychological disorder to explain a crime. Except the problem with mental illness isn’t just invisibility — it’s negative stereotyping. What if you’re represented as a danger to yourself and others? That’s got to be worse. First Draft Nancy Mairs is upset with television and movies that don’t show physical disability as a feature of normal life. She says the media shows disability consuming a character’s life or it doesn’t show disability at all, and she wants to see “representations of myself in the media, especially television” (p. no.). Mairs makes a convincing argument that the media should portray physical disability as part of everyday life because “effacement” leaves the rest of us unprepared to cope in the case that we should eventually become disabled ourselves. As she explains it, anybody could become disabled, but because we rarely see people with disabilities living full, normal lives on tv, we assume that becoming disabled means life is pretty much over (p. no.). It’s been three decades since Mairs wrote her essay, and she seems to have gotten her wish. Plenty of characters on television today who have a disability are not defined by it. But psychological disabilities are disabilities too, and they have never been shown “as a normal characteristic, one that complicates but does not ruin human existence” (p. no.). Television routinely portrays people with mental illness as threats to themselves and to others. Think about all those stories on the evening news about a man suffering from schizophrenia who went on a shooting spree before turning his gun on himself, or a mother who drowned her own children in the throes of depression, or a bipolar teenager who commits suicide. Such events are tragic, no doubt, but although the vast majority of people with these illnesses hurt nobody, the news implies that they’re all potential killers. Fictional shows, too, are always using some kind of psychological disorder to explain why someone committed a crime. On Criminal Minds a woman with “intermittent explosive disorder” impulsively kills multiple people after she is released from a psychiatric hospital and stops taking her medication. On Rizzoli and Isles a serial abductor’s actions are blamed on “a long history of mental illness” that started with depression after he saw his father kill his mother and developed a perverse need to recreate their relationship with victims of his own. And the entire premise of Dexter is that the trauma of witnessing his mother’s brutal murder turned the title character into a serial killer. Dexter is an obsessive-compulsive killer who justifies his impulses by killing only other killers. Early in the series, viewers learned that his nemesis, the “Ice Truck Killer,” who at one point was engaged to Dexter’s adopted sister and then tried to kill her, was actually his long-lost brother. Every season featured a different enemy, and each one of them had some kind of stated or implied mental illness: The “Doomsday Killer” of season six, for example, was a psychotic divinity student who went off his meds and suffered from delusions. 

It is my belief that the presentation of psychological disability may do worse than the “effacement” of disability that bothered Mairs. People with mental illness are discouraged from seeking help and are sent deeper into isolation and despair. This negative stereotype hurts us all.

Revising

Anaya’s first draft was a good start. She found an idea worth pursuing and explored her thoughts. But as with any first draft, her essay needed work. To improve it, Anaya revised extensively, cutting digressions in some places and adding support in others. Her revised draft, you’ll see, responds to “Disability” more directly, spells out Mairs’s points and Anaya’s own ideas in more detail, and builds more thoroughly on what Mairs had to say.

Revised Draft

Mental Illness on Television

Uses a less abrupt, more formal tone.

In her essay “Disability” Nancy Mairs is upset with argues that television and movies that don’t fail to show physical disability as a feature of normal life.

Deletes a quotation to remove a side issue and tighten the introduction.

She Instead, Mairs says, the media shows disability consuming a character’s life or it doesn’t show disability at all, and she wants to see “representations of myself in the media, especially television” (p. no. 13). But Mairs wrote her essay in 1987. Since then the situation has actually improved for physical disability.

Adds a thesis statement.

At the same time, another group — those with mental illness — have come to suffer even worse representation.

Explains Mairs’s idea more clearly.

Mairs makes a convincing argument Mairs’s purpose in writing her essay was to persuade her readers that the media should portray physical disability as part of everyday life because “effacement” otherwise it denies or misrepresents disability, and it leaves the rest of us “Temporarily Abled Persons” (those without disability, for now) unprepared to cope in the case that we they should eventually become disabled ourselvesthemselves (14-15).

Provides page numbers in Mairs’s essay.

As she explains it, anybody could become disabled, but because we rarely see people with disabilities living full, normal lives on tv, we assume that becoming disabled means life is pretty much over (p. no.). It’s been three decades since Mairs wrote her essay, and Three decades later, Mairs she seems to have gotten her wish. Plenty of characters on television today who have a disability are not defined by it.

Adds examples to support the assertion about TV today.

Lawyer and superhero Matt Murdoch on Daredevil is blind. Daphne Vasquez on Switched at Birth (as well as many of her friends and their parents) is deaf. Security analyst Patton Plame of NCIS: New Orleans uses a wheelchair equipped with a computer to help his team solve crimes, Joe Swanson of Family Guy is also paraplegic. A current ad campaign for TJ Maxx features a wheelchair dance team, and Amy Purdy, an athlete with two prosthetic feet, is featured on a TV spot for Toyota. The media still has a long way to go in representing physical disability, but it has made progress.

Adds a transition to tighten the connection with Mairs’s essay.

However, the media depiction of one type of disability is, if anything, worse than it was three decades ago. Although Mairs doesn’t address mental illness in “Disability,” mental illness falls squarely into the misrepresentation she criticizes. But pPsychological disabilities are disabilities too, and but they have never been shown “as a normal characteristic, one that complicates but does not ruin human existence” (p. no. 15).

More fully develops the idea about mental illness as a “normal characteristic.”

People who cope with a disability such as depression, bipolar disorder, or obsessive-compulsive disorder as parts of their lives do not see themselves in the media; those who don’t have a psychological disability now but may someday do not see that mental illness is usually a condition they can live with.

Adds a transition to link back to Mairs and the thesis.

The depictions of mental illness actually go beyond Mairs’s concerns, as the media actually exploits it.Television routinely portrays people with mental illness as threats to themselves and to others. Think about all those stories on the evening news about a man suffering from schizophrenia who went on a shooting spree before turning his gun on himself, or a mother who drowned her own children in the throes of depression, or a bipolar teenager who commits suicide. Such events are tragic, no doubt, but although the vast majority of people with these illnesses hurt nobody, the news implies that they’re all potential killers.

Combines related paragraphs (“Fictional shows” used to start a new paragraph).

Fictional shows, too, are always using some kind of psychological disorder to explain why someone committed a crime. On Criminal Minds a woman with “intermittent explosive disorder” impulsively kills multiple people after she is released from a psychiatric hospital and stops taking her medication., and Oon Rizzoli and Isles a serial abductor’s actions are blamed on “a long history of mental illness” beginning that started with depression. after he saw his father kill his mother and developed a perverse need to recreate their relationship with victims of his own. And the entire premise of Dexter is that the trauma of witnessing his mother’s brutal murder turned the title character into a serial killer.

Removes digressions and simplifies examples to improve unity.

Dexter is an obsessive-compulsive killer who justifies his impulses by killing only other killers. Early in the series, viewers learned that his nemesis, the “Ice Truck Killer,” who at one point was engaged to Dexter’s adopted sister and then tried to kill her, is actually his long-lost brother. Every season has featured a different enemy, and each one of them has had some kind of stated or implied mental ilness: The “Doomsday Killer” of season six, for example, was a psychotic divinity student who went off his meds and suffered from delusions.

Expands paragraph to link to Mairs’s essay and lend authority to Anaya’s point.

These programs highlight mental illness to get viewers’ attention. But the media is also telling us that the proper response to people with mental illness is to be afraid of them. Mairs argues that invisibility in the media can cause people with disabilities to feel unattractive or inappropriate (14). It is my belief that the presentation of psychological disability may do worse. than the “effacement” of disability that bothered Mairs. People with mental illness are discouraged from seeking help and are sent deeper into isolation and despair. Those feelings are often cited as the fuel for violent outbursts, but ironically the media portrays such violence as inevitable with mental illness. This negative stereotype hurts us all.

Provides a new conclusion that explains why the topic is important and ends with a flourish.

More complex and varied depictions of all kinds of impairments, both physical and mental, will weaken the negative stereotypes that are harmful to all of us. With mental illness especially, we would all be better served if psychological disability was portrayed by the media as a part of everyday life. It’s not a crime.

Add

Works Cited

  • “Breath Play.” Criminal Minds, season 10, episode 17, CBS, 11 Mar. 2015. Netflix Accessed 19 July 2015.
  • “Deadly Harvest.” Rizzoli and Isles, season 6, episode 3, TNT, 23 July 2015.
  • Mairs, Nancy. “Disability.” The Bedford Reader, edited by X. J. Kennedy et al., 13th ed., Bedford/St. Martin’s, 2017, pp. 12-15.
  • TJ Maxx. Advertisement. Fox, 21 July 2015.
  • Toyota. Advertisement. TNT, 23 July 2015.

Editing

With her thesis clarified, the connections between her argument and Mairs’s tightened, and her ideas more fully developed, Anaya was satisfied that her essay was much improved and just about finished. She still had some work to do, though. In editing, she corrected errors, cleaned up awkward sentences, and added explanations. Here we show you her changes to one paragraph.

Edited Paragraph

Reduces wordiness; corrects tense shift.

Mairs’s purpose in writing her essay “Disability” was is to persuade her readers that the media should portray physical disability as part of everyday life because otherwise it denies they deny or misrepresents disability,and it leaves “Temporarily Abled Persons” (those without disability, for now) unprepared to cope in the case that they should eventually if they become disabled themselves (14-15).

Corrects pronoun-antecedent and subject-verb agreement (media is plural).

Reduces wordiness.

Three decades later, Mairs seems to have gotten her wish. Plenty of for characters on television today who have a disability but are not defined by it.

Adds coordination for emphasis.

Reduces wordiness.

Lawyer and superhero Matt Murdoch on Daredevil is blind. Daphne Vasquez Several characters on Switched at Birth (as well as many of her friends and their parents) is are deaf. Security analyst Patton Plame of NCIS: New Orleans uses a wheelchair equipped with a computer to help his team solve crimes,.

Fixes comma splice.

Police officer Joe Swanson of Family Guy is also paraplegic.

Eliminates passive voice and creates parallelism.

A current ad campaign for TJ Maxx features a wheelchair dance team, and Amy Purdy, an athlete with two prosthetic feet, is featured on a TV spot for Toyota highlights Amy Purdy, an athlete with two prosthetic feet.

Corrects subject-verb and pronoun-antecedent agreement.

s a list of works cited. (See pp. 63545.)

The media still has have a long way to go in representing physical disability, but it has they have made progress.

Final Draft

Mental Illness on Television

Introduction summarizes Mairs’s essay and sets up Anaya’s thesis.

In her essay “Disability,” Nancy Mairs argues that the media, such as television and movies, fail to show physical disability as a feature of normal life. Instead, Mairs says, they show disability consuming a character’s life or they don’t show disability at all. Mairs wrote her essay in 1987, and since then the situation has actually improved for depiction of physical disability. At the same time, another group — those with mental illness — has come to suffer even worse representation.

Thesis statement establishes Anaya’s main idea.

Mairs’s purpose in “Disability” is to persuade readers that the media should portray physical disability as part of everyday life because otherwise they deny or misrepresent disability and leave “Temporarily Abled Persons” (those without disability, for now) unprepared to cope if they become disabled (14-15).

Page numbers in parentheses refer to “Works Cited” at end of paper.

Three decades later, Mairs seems to have gotten her wish for characters who have a disability but are not defined by it. Lawyer and superhero Matt Murdoch on Daredevil is blind. Several characters on Switched at Birth are deaf.

Examples provide support for Anaya’s analysis.

Security analyst Patton Plame of NCIS: New Orleans uses a wheelchair equipped with a computer to help his team solve crimes. Police officer Joe Swanson of Family Guy is also paraplegic. A current ad campaign for TJ Maxx features a wheelchair dance team, and a TV spot for Toyota highlights Amy Purdy, an athlete with two prosthetic feet. The media still have a long way to go in representing physical disability, but they have made progress.

Comparison and contrast extend Mairs’s idea to Anaya’s new subject.

However, in depicting one type of disability, the media are, if anything, worse than they were three decades ago. Mairs doesn’t address mental illness, but it falls squarely into the misrepresentation she criticizes. It has never been shown, in Mairs’s words, “as a normal characteristic, one that complicates but does not ruin human existence” (15).

Foll

Thus people who cope with a psychological disability such as depression, bipolar disorder, or obsessive-compulsive disorder as part of their lives do not see themselves in the media. And those who don’t have a psychological disability now but may someday do not see that mental illness is usually a condition one can live with.

Topic sentence introduces new idea.

Unfortunately, the depictions of mental illness also go beyond Mairs’s concerns, because the media actually exploit it. Television routinely portrays people with mental illness as threats to themselves and to others.

Examples provide evidence for Anaya’s point.

TV news often features stories about a man suffering from schizophrenia who goes on a shooting spree before turning his gun on himself, a mother with depression who drowns her own children, or a teenager with bipolar disorder who commits suicide. Fictional programs, especially crime dramas, regularly use mental illness to develop their plots. On Criminal Minds a woman with “intermittent explosive disorder” impulsively kills multiple people after she is released from a psychiatric hospital and stops taking her medication, and on Rizzoli and Isles a serial abductor’s actions are blamed on “a long history of mental illness” beginning with depression. These programs and many others like them highlight mental illness to get viewers’ attention, and they strongly imply that the proper response is fear.

Paraphrase explains one of Mairs’s points in Anaya’s own words.

Mairs argues that the invisibility of physical disability in the media can cause people with disabilities to feel unattractive or inappropriate (14), but the presentation of psychological disability may do worse.

Cause-and-effect analysis applies Mairs’s idea to Anaya’s thesis.

It can prevent people with mental illness from seeking help and send them deeper into isolation and despair. Those feelings are often cited as the fuel for violent outbursts, but ironically the media portray such violence as inevitable with mental illness.

Conclusion reasserts the thesis and explains the broader implications of the subject.

Seeing more complex and varied depictions of people living with all kinds of impairments, physical and mental, can weaken the negative stereotypes that are harmful to all of us. With mental illness especially, we would all be better served if the media would make an effort to portray psychological disability as a part of everyday life, not a crime.

List of “Works Cited” at the end of the paper gives complete publication information for Anaya’s sources. (See pp. 63545.)

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Works Cited

  • “Breath Play.” Criminal Minds, season 10, episode 17, CBS, 11 Mar. 2015. Netflix Accessed 19 July 2015.
  • “Deadly Harvest.” Rizzoli and Isles, season 6, episode 3, TNT, 23 July 2015.
  • Mairs, Nancy. “Disability.” The Bedford Reader, edited by X. J. Kennedy et al., 13th ed., Bedford/St. Martin’s, 2017, pp. 12-15.
  • TJ Maxx. Advertisement. Fox, 21 July 2015.
  • Toyota. Advertisement. TNT, 23 July 2015.

comments explain what the quotation contributes to Anaya’s thesis.

 
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What are strategic levers?

How are strategic levers used?

Abstract

           Yield management, controlling customer demand through the use of variable pricing and capacity management to enhance profitability; has been examined extensively in the services literature. Most of this work has been tactical and mathematical rather than managerial. In this article, the authors suggest that a broader view of yield management is valuable to both traditional and nontraditional users of the approach. Central to this broader view is the recognition of how different combinations of pricing and duration can be used as strategic levers to position service firms in their markets and the identification of tactics by which management can deploy these strategic levers. The authors also propose that further development of yield management requires that when the service is delivered be treated as a design variable that should be as carefully managed as the service process itself.

The Strategic Levers of Yield Management

           Although commonly associated with marketing as a revenue management tool, yield management has significant impacts on other service business functions. It affects operations in capacity planning, human resource management in worker selection and training, and business strategy through the way the service firm positions itself in the market. Despite this widespread impact and the considerable attention it has received, formal yield management is still viewed primarily as a pricing/inventory management tool. What is lacking is a broader theory of yield management that would permit other service industries to gain the benefits of yield managementtype thinking and provide insights into new areas in which experienced companies might further apply the concept. Our objective in this article is to develop the groundwork for such a theory. Our focus will be on the strategic levers available for yield management, how they have been applied in traditional yield management settings, and how they, along with some tactical tools, can be applied to other service settings.

A Modified Definition of Yield Management

           A common definition of yield management is the application of information systems and pricing strategies to “sell the right capacity to the right customers at the right prices” (Smith, Leimkuhler, and Darrow 1992). Implicit in this definition is the notion of time-perishable capacity and, by extension, the notion of segmentation of capacity according to when it is booked, when and how long it is to be used, and according to the customer who uses it. In other words, “an hour is not an hour is not an hour” when it comes to customer preferences or capacity management. In light of this subtle point, we offer a slightly modified definition of the term.

That is, yield management may be defined as managing the four Cs of perishable service: calendar (how far in advance reservations are made), clock (the time of day service is offered), capacity (the inventory of service resources), and cost (the price of the service) to manage a fifth

C, customer demand, in such a way as to maximize profitability.

Strategic Levers

           A successful yield management strategy is predicated on effective control of customer demand. Businesses have two interrelated strategic levers with which to accomplish this: pricing and duration of customer use. Prices can be fixed (one price for the same service for all customers for all times) or variable (different prices for different times or for different customer segments), and duration can be predictable or unpredictable.

           Variable pricing to control demand is conceptually a straightforward process. It can take the form of discount prices at off-peak hours for all customers, such as low weekday rates for movies, or it can be in the form of price discounts for certain classes of customers, such as senior discounts at restaurants.

           Duration control presents a more complicated decision problem but at the same time represents an area that would improve the effectiveness of yield management. By implementing duration controls, companies maximize overall revenue across all time periods rather than just during high-demand periods. If managers want to increase control over duration, they can refine their definition of duration, reduce the uncertainty of arrival, reduce the uncertainty of the duration, or reduce the amount of time between customers. We will discuss each of these tactics

later.

           Different industries use different combinations of variable pricing and duration control (Figure 1). Industries traditionally associated with yield management (hotel, airline, rental car, and cruise line) tend to use variable pricing and a specified or predictable duration (Quadrant 2).

Movie theaters, performing arts centers, arenas, and convention centers use a fixed price for a predictable duration (Quadrant 1), whereas restaurants, golf courses, and Internet service providers use a fixed price with unpredictable customer duration (Quadrant 3). Many health care industries charge variable prices (Medicare or private pay) but do not know the duration of patient use (Quadrant 4). There is no fixed demarcation point between quadrants, so an industry may lie partially in one quadrant and partially in another. The intent of this classification method is to help industries not currently using yield management develop a strategic framework for developing yield management. More specifically, what we are trying to show is which quadrant industries are in and what they can do to move to Quadrant 2. For example, restaurant management does not have control of duration; they need to pursue some duration management approach. Or, if hotel management does not adequately control length of stay, they may want to modify their forecasting system from room nights to arrivals to enhance their reservation system. As indicated above, successful yield management applications are generally found in Quadrant 2 industries.

           The reason is that a predictable duration enables clear delineation of the service portfolio, and variable pricing enables generating maximum revenue from each service offering within the portfolio. We hasten to point out that even those industries that are listed in this quadrant have structural features that inhibit them from achieving their full profit potential. A brief review of the development of yield management in the airline and hotel industries will help illustrate these points.

Airline Industry

           Deregulation of the American airline industry was the major impetus for the development of yield management. Before deregulation in 1978, major carriers offered one- price service between cities. Essentially, most airlines were operating in Quadrant 1: Their flight durations were extremely predictable, and their price was fixed (Figure 2).

           Immediately after deregulation, many new airlines emerged, and one airline, People’s

Express, developed an aggressive low-cost strategy. The People’s Express story is well known: Their airfares were considerably lower than those of the major carriers, and customers were attracted to the limited service that People’s Express flights offered. The major carriers such as American Airlines, United Airlines, and Delta Airlines, aided by new computerized reservation systems, employed variable pricing on a flight-by-flight basis to match or undercut fares offered by People’s Express. Cost-conscious passengers then switched to the major carriers, and

People’s Express was eventually forced out of business. Donald Burr, the former

CEO of People’s Express, attributes his airline’s failure to the lack of good information technology and the subsequent inability to practice yield management (Anonymous 1992; Cross 1997).

           Seeing the benefits of differential pricing, most major North American carriers instituted yield management and moved into Quadrant 2. Yield management allowed airlines to determine the minimum fare (of a set mix of fares) that should be available for a specific flight. Differential pricing, in combination with the predictability of flight duration, gave them the enviable position of variable pricing with predictable duration.

           Another trend that emerged after deregulation was the hub-and-spoke system. Previously, airlines operated on an origin-destination basis, and although connecting flights existed, the concept of a hub city did not. Most major airlines now operate with a hub-and-spoke system, and their forecasting and yield management systems are based around the associated flight legs (Skwarek 1996). Leg-based solutions have inherent problems and may lead to suboptimal solutions. Although the revenue on each flight leg may be optimized, revenue over the entire airline network may not. In an attempt to circumvent this problem, some airlines (notably American Airlines) developed virtual nesting systems (Smith, Leimkuhler, and Darrow 1992), in which different origin-destination pairs were classified by revenue generated. Unfortunately, current origin-destination forecasting and yield management systems have a high forecast error that results in an unreliable solution.

           The lack of origin-destination forecasting may seem like a minor point, but it prevents airlines from truly managing the predictability of their duration. In a sense, the hub-and-spoke system has caused the airline industry to move into the bottom half of Quadrant 2 or the top half of Quadrant 4. The hub-and-spoke system, in combination with airline pricing systems, has created problems such as passengers attempting to obtain a lower fare by completing only one leg of their multileg flight (a “hidden city”). The empty seat on the remaining flight leg represents lost revenue to the airlines so safeguards have been instituted to avoid this problem. Only one major carrier, Southwest Airlines, has resisted the temptation of the hub-and-spoke system. This represents a competitive advantage for their yield management system because they are better able to manage the predictability of their flight durations (Anonymous 1994b).

Hotel Industry

           Unlike the airline industry, traditional hotels are usually located in Quadrant 3. Although group and tour operators have multiple negotiated rates (Hoyle, Dorf, and Jones 1991; Vallen and Vallen 1991), most traditional hotels charge essentially one room rate (or perhaps a lowseason and high-season rate) for transient guests. Length of stay is not explicitly considered, and forecasts are designed to predict nightly occupancy (Figure 3). Typically, the goal of the traditional hotel is to maximize occupancy for a given night, and managers seldom look at longterm revenue generation.

           After the airlines started using yield management, many hotel managers were impressed with the increased revenue claimed by the airlines and applied the concept of variable pricing to the hotel industry. When hotels started using variable pricing, they did not apply the concept of qualified rates, in which customers had to meet certain requirements to obtain a lower room rate. They instead relied on top-down pricing, in which reservation agents quoted the highest rate first and, if faced with resistance, offered the next of several lower rates until the customers acquiesced or they reached a minimum level previously established by management. Many major hotel chains still use this pricing method. Although short-term revenue gains may result from top-down pricing, customers view the practice unfavorably (Kimes 1994). Most hotels using this approach forecast room nights and use the forecasted nightly occupancy rate to develop pricing recommendations (Kimes 1989). Length-of-stay issues are not considered, and occupancy and rates are managed for one night at a time.

           Some hotel chains, notably Marriott and Forte Hotels, saw the benefits associated with predictable durations (Anonymous 1994a). To reap the benefits associated with duration controls, they switched from forecasting room nights to forecasting arrivals by length of stay and/or room rate. Forte charged only one rate and concentrated solely on length of stay. Guests requesting a 2-night stay might be accepted, whereas those requesting a 1 -night stay might be rejected depending on the projected demand. Marriott forecasted by arrival day, length of stay, and room rate and was able to determine the best set of reservation requests to accept. Still other hotel chains tried to implement length- of-stay controls without changing their forecasting system from room nights to arrivals. Without arrival information, they had no way of knowing if their restrictions made sense or if they were unnecessarily turning away potential customers.       The focus on length of stay not only changed the forecasting systems in place at leading hotels but also changed the mathematical methods used to develop yield management recommendations. Many hotel chains (e.g., Holiday Inn, Hilton, Sheraton, and Hyatt) have instituted linear- programming-based systems in which length of stay and room rate are explicitly considered (Hensdill 1998; Vinod 1995).

Using the Strategic Levers

           Industries in Quadrants 1, 3, and 4 can move into Quadrant 2 to achieve some of the revenue gains associated with yield management by manipulating duration and price. Although there are still problems facing the hotel and airline industries, their experience provides a rich context from which to understand the tactical tools needed to improve revenue generation. Specific tools associated with each strategic yield management lever can allow managers to move their company into a better revenue-generating position.

Duration Methods

           If managers want to increase control over duration, they can refine their definition of duration, reduce the uncertainty of arrival, reduce the uncertainty of the duration, or reduce the amount of time between customers (Figure 4).

Repining the Definition of Duration

           Duration is how long customers use a service and is measured either in terms of time (i.e., the number of nights or number of hours) or by event (i.e., a meal or a round of golf). When duration is defined as an event rather than time, forecasting the length of duration generally

becomes more difficult. Thus, if duration for an industry could be defined in time rather than events, better forecasting, and hence control of duration, would likely result.

           Even industries that use time-based duration definitions can refine this definition and thereby enhance their operations. Most hotels sell rooms by the day, or more specifically, they sell rooms from 3 p.m. (check-in) to noon (check-out). Sheraton Hotels and The Peninsula Hotel in Beverly Hills allow customers to check in at any time of the day and check out at any time without penalty (Anonymous 1997; Barker 1998). By refining their definition of duration, they have improved customer satisfaction, made better use of capacity, and increased revenue.

Uncertainty of Arrival

           Because many capacity-constrained firms have perishable inventory, they must protect themselves from no-shows or late arrivals. Firms can use both internal (not involving customers) and external (involving customers) approaches to decrease uncertainty of arrival.

           Internal approaches. Most capacity-constrained service firms use overbooking to protect themselves against no-shows. Published overbooking models often use Markovian decision processes or simulation approaches (for example, Lieberman and Yechialli 1978; Rothstein 1971, 1985; Schlifer and Vardi 1975), but in practice many companies use service-level approaches (Anonymous 1993; Smith, Leimkuhler, and Darrow 1992) or the critical fractile method (as suggested by Sasser, Olsen, and Wyck- off 1978). The key to a successful overbooking policy is to obtain accurate no-show and cancellation information and to develop overbooking levels that will maintain an acceptable level of customer service.

           Once an overbooking policy is implemented, companies must develop good internal methods for handling displaced customers. The frontline personnel who must assist displaced customers should receive appropriate training and compensation for dealing with potentially angry consumers. Companies can choose to select which customers to displace on either a voluntary or involuntary manner. The airline industry, with its voluntary displacement system, has increased customer goodwill while increasing long-term profit (Anonymous 1993; Rothstein 1985). Other industries base their displacement decision on time of arrival (if customers are late, their reservation is no longer honored), frequency of use (regular customers are never displaced), or perceived importance (important customers are never displaced).

           External approaches. External approaches to reduce arrival uncertainty shift the responsibility of arriving to the customer. The deposit policies used at many capacity- constrained service firms such as cruise lines and resorts are excellent examples of external approaches. In addition, the cancellation penalties imposed by these companies represent an attempt to make customers more responsible for arriving. Restaurants are experimenting with cancellation penalties and ask customers for their credit card numbers when taking reservations (Breuhaus 1998). If patrons do not arrive within 15 minutes of the reservation time, a penalty fee is charged to their credit cards. Interestingly, the car rental industry, which has considerable yield management experience, makes very limited use of external approaches. With the exception of specialty cars and vans, customers are not asked to guarantee their rental and have no responsibility for showing up. With no incentives for customers to arrive, it is not surprising that in busy tourist markets such as Florida, no-shows can account for as much as 70% of the reservations (Stem and Miller 1995). Besides these negative incentives, some companies use service guarantees to encourage people to show up on time. American Golf, for example, offers discounted or free play to golfers whose actual tee-off time is delayed by more than 10 minutes of their reservation time.

Uncertainty of Duration

           Reducing duration uncertainty enables management to better gauge capacity requirements and hence make better decisions as to which reservation requests to accept. As in the case of arrival uncertainty, both internal and external approaches can be used for this purpose.

           Internal approaches. Internal approaches include accurate forecasting of the length of use and the number of early and late arrivals and departures and improving the consistency of service delivery. By knowing how long customers plan to use the service, managers can make better decisions as to which reservation requests to accept. If a restaurant manager knows that parties of two take approximately 45 minutes to dine and parties of four take about 75 minutes, he or she can make better allocation decisions. Likewise, knowing how many customers will change their planned duration of use enhances capacity decisions. For example, in a hotel, accurately forecasting how many customers book for 4 nights but leave after 3, or request additional nights, facilitates room and staff allocations. Similarly, if a rental car company knows that 20% of its week-long rentals are returned after 5 days, the fleet supply requirement can be adjusted accordingly.

           Early research and practice in yield management focused on single flight legs or room nights and did not consider duration. Expected marginal seat revenue (EMSR) based models (Belobaba 1987; Littlewood 1972) are widely used in the airline industry (Williamson 1992) and result in allocation decisions for flight legs at various days before departure. Early hotel yield management systems based minimum rate decisions on forecasted occupancy but did not consider the impact of length of stay (Kimes 1989). Some airlines have tried to compensate for the lack of duration control by using virtual nesting (Smith, Leimkuhler, and Darrow 1992; Vinod 1995; Williamson 1992) but still have not achieved the goal of full origin-destination control (Vinod 1995).

           Linear programming has been used to help make better duration and pricing allocation decisions (Kimes 1989; Weatherford 1995; Williamson 1992). The bid price, defined as the shadow price of the capacity constraint, can be used to determine the marginal value of an additional seat, room, or other inventory unit (Phillips 1994; Vinod 1995; Williamson 1992).

This value can then be used to determine the minimum price available for different durations. Dynamic programming (Bitran and Mondschein 1995) has also been suggested as a possible method for considering hotel length of stay.

           The accuracy of the forecast affects the effectiveness of the yield management system. Lee (1990), in his study of airline forecasting, found that a 10% improvement in forecast accuracy resulted in a 3% to 5% increase in revenue on high-demand flights.            If duration is to be explicitly addressed, forecasts of customer duration must be developed. Airlines typically forecast demand by flight leg (Lee 1990; Vinod 1995), but to truly practice duration control, airlines must forecast demand by all possible origin-destination pairs. As previously mentioned, the hub-and-spoke system has increased the number of forecasts required and the subsequent accuracy of those forecasts. Some airlines have tried to reduce the number of forecasts needed by using virtual nesting (Smith, Leimkuhler, and Darrow 1992; Vinod 1995). Preliminary research on airline-forecasting accuracy (Weatherford 1998) shows that an increase in the number of daily forecasts required increases the forecast error.

When hotels forecast customer duration, they must forecast by day of arrival, length of stay, and possible rate class (Kimes, O’Sullivan, and Scott 1998). Hotels using linear programming and bid-price approaches forecast at this level of detail, and some have developed even more detailed forecasts. The magnitude of this problem becomes apparent when you consider that for each day of arrival, a hotel might consider 10 different lengths of stay and 10 different rate classes. If room type is included, a hotel may have 200 to 300 different forecasts per day.

           Consistency of duration (i.e., most customers using the service for about the same length of time) is typically achieved through internal process changes. For example, TGI Fridays redesigned their restaurant menus and service delivery systems to make dining time more consistent as well as faster. Some restaurants in the theater district of New York City have placed an hourglass on the table of each party. When the sand in the hourglass is gone, patrons have a visual cue to finish dinner and leave so they will not be late to the theater. Or, in a much different context, if a prison warden knows that 25% of prisoners sentenced to 10 years serve only 4, additional prisoners may be incarcerated.

           External approaches. External approaches for handling uncertainty of duration generally reach the customer in the form of deposits or penalties. Some hotels have instituted early and late departure fees (Miller 1995), and airlines have penalized passengers who purchase tickets through hidden cities. Although penalties may work in the short term, they risk incurring customer wrath and hurting the company in the long run. For this reason, internal approaches are generally preferable.

Reduce Time Between Customers

           Reducing the amount of time between customers (changeover time reduction), by definition, means that more customers can be served in the same or a shorter period of time. Although changeover time reduction is not normally considered a tool of yield management, it is a tactic that can be used to increase revenue per available inventory unit. Such tactics play an important role in the yield management strategy. Changeover time reduction has become a common strategy for airlines. Southwest Airlines and Shuttle by United both boast of 20-minute ground turnarounds of their aircraft (compared to the average of 45 minutes at most airlines) and have been able to increase the utilization of their planes (Kimes and Young 1997). Many restaurants have instituted computerized table management systems that track tables in use, the progress of the meal, and when the bill is paid. When customers leave, the table management system notifies bussers, and the table is cleared and reset (Liddle 1996). The result is an increase in table utilization and, hence, revenue per table.

Price

           Industries actively practicing yield management use differential pricing—charging customers using the same service at the same time different prices, depending on customer and demand characteristics. Passengers in the economy section of a flight from New York City to Los Angeles may pay from nothing (for those using frequent-flyer vouchers) to more than $1,500. The fares vary according to the time of reservation, the restrictions imposed, or the group or company affiliation. In contrast to such Quadrant 2 pricing, Quadrant 1 and 3 industries use relatively fixed pricing and charge customers using the same service at the same time the same price.

           Customers tend to develop reference prices for various transactions. If companies change price, they must do so carefully to avoid upsetting their customers (Kahneman, Knetsch, and Thaler 1986). Although it is possible to charge more solely based on high demand, customers may resent being charged different prices for essentially the same service. Two mechanisms— proper price mix and rate fences—provide opportunities to alter price while maintaining goodwill (Figure 5).

Proper Price Mix

           Companies must be sure that they offer a logical mix of prices from which to choose. If customers do not see much distinction between the different prices being quoted, a differentialpricing strategy may not work. Determining the best mix of prices is difficult because management often has little information on price elasticities. This, in turn, often results in pricing decisions based solely on competitive pressures. It should be noted, however, that airlines such as American Airlines have been working hard on the issues of elasticity and of multiple legs and have made some progress.

           Optimal pricing policies, in which customers are asked to name the prices that they would consider to be cheap, expensive, too cheap to be of reasonable quality, and too expensive to be considered, have been developed by Taco Bell and have been tested for use with meeting planners (Lewis and Shoemaker 1997). Optimal pricing policies represent a relatively simple way of determining price sensitivity and acceptable price ranges.

           Although not widely publicized, some restaurant companies are experimenting with menu pricing based on price elasticities. Large chain restaurant companies analyze the price elasticities of various menu items and make appropriate pricing changes (Kelly, Kiefer, and

Burdett 1994).

Rate Fences

           The possession of a good pricing structure does not ensure the success of a variablepricing strategy. Companies must also have a logical rationale or, in industry terms, rate fences that can be used to justify price discrimination. (Or, as one somewhat cynical hotel executive states, “We want something we can say out loud without laughing.”)

           Quadrant 2 industries often use rate fences, such as when the reservation is booked or when the service is consumed, to determine the price a customer will pay. Rate fences refer to qualifications that must be met to receive a discount (Hanks, Cross, and Noland 1992). Rate fences can be physical or nonphysical in nature and represent a rationale for why some customers pay different prices for the same service.

           Physical rate fences include tangible features such as room type or view for hotels, seat type or location for airlines, or table location for restaurants. Other physical rate fences are the presence or absence of certain amenities (free golf cart use with a higher price, free breakfast with a higher price, or free soft drinks at a movie theater).

           Nonphysical rate fences can be developed that can help shift demand to slower periods, reward regular customers, or reward reliable customers. Nonphysical rate fences include cancellation or change penalties and benefits based on when the reservation was booked, desired service duration, group membership or affiliation, and time of use.

           Even today, it is common practice for companies to adopt differential pricing schemes without rate fences. Hotels use top-down pricing in which reservation agents quote the rack rate (generally the highest rate) and only quote lower rates if customers ask for them. Knowledgeable customers may know to ask for the lower rate, but inexperienced customers may not. Customers view this practice highly unfavorably (Kimes 1994).

Moving To a More Profitable Quadrant

           The strategic levers described above can be used to help companies move into more profitable quadrants by making duration more predictable and/or by varying prices. Generally, companies try to manipulate one strategic lever at a time, but it is possible, although difficult, for a company to try to simultaneously adjust price and duration. The following examples of potential moves show the possibilities for various industries.

Differential Pricing: Quadrant 1 to Quadrant 2

           Movie theaters. Although reservation systems and differential pricing have been used in Europe for many years, American movie theaters usually charge the same price for all seats and offer discounted seats only for matinees or for senior citizens. However, things are changing rapidly, and some new movie houses are now offering differential pricing based on seat location, time of show, and access to amenities. For example, the 70-seat Premium Cinema in Lombard, Illinois, has been booked solid since its opening April 3, 1998. Guests willing to pay $15 for access to a separate entrance with valet parking are admitted to a private lounge, where they can purchase champagne at $12 per glass and buy prime-rib sandwiches at the same price. They offer free popcorn (all you can eat) and have a fulltime concierge to get it for the customers. As of yet, they have not gone to the next step of developing an overbooking strategy.

Control Duration: Quadrant 3 to Quadrant 1

           Golf courses. Golf courses seem to be in the worst possible position—they charge a fixed price for an event of unknown duration. Much of the problem stems from the definition of duration as an event, typically 18 holes of golf played during daylight hours. Alternative definitions of duration abound. The golf course could sell 9-hole rounds; it could institute shotgun golf, in which different groups start simultaneously at multiple holes; or it could use express golf, in which golfers run between holes and receive two scores, elapsed time and stroke count, at the end of each round. (The latter perhaps becoming a new Olympic event.) None of these modifications reduce variability in and of themselves; however, they do provide ways of redefining duration for more creative applications of yield management.

           Arrival uncertainty could be reduced by instituting deposit policies or by developing good overbooking policies. Duration uncertainty could be reduced by adding marshals to help move golfers along on the course, by provision of free golf carts to speed the time between holes, and by more accurately forecasting play length based on time of day, week, and party size. More golfers could be accommodated if tee-time interval

 
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